Privacy Policy

Introduction

HR Helix ("we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.hrhelix.com and use our services.

Please read this Privacy Policy carefully. By using our website or services, you agree to the collection and use of information in accordance with this policy.

Contact Information

Information We Collect

Personal Information You Provide

We collect personal information that you voluntarily provide to us when you:

• Submit a contact form through our website
• Engage our HR consulting services
• Upload documents through our secure client portal
• Communicate with us via email or phone

This information may include:

• Name and contact information (email address, phone number, mailing address)
• Company information (business name, size, industry)
• Employee information (names, positions, compensation data, performance records)
• Organizational structure and reporting relationships
• HR policies and procedures
• Employment-related documentation
• Information about workplace issues or disputes
• Other information necessary to provide HR consulting services

Information Automatically Collected

When you visit our website, we automatically collect certain information about your device and browsing activity through Google Analytics, including:

• IP address
• Browser type and version
• Operating system
• Pages visited and time spent on pages
• Referring website addresses
• General location information (city/state level)

We do not use cookies or other tracking technologies beyond those required for Google Analytics.

How We Use Your Information

We use the information we collect to:

• Provide HR consulting and strategic guidance services
• Develop employee handbooks, policies, and procedures
• Conduct compliance audits and diagnostics
• Communicate with you about your account and our services
• Respond to your inquiries and requests
• Process payments for our services
• Comply with legal and regulatory requirements
• Maintain records as required by professional standards and law
• Improve our website and services
• Analyze website traffic and user behavior

How We Share Your Information

We do not sell your personal information to third parties. We may share your information with:

Service Providers

We work with trusted third-party service providers who assist us in operating our business, including:

• Payment Processors: To process payments for our services
• Analytics Providers: Google Analytics for website usage analysis
• Secure File Transfer Services: For document sharing through our client portal
• HR Technology Platforms: For service delivery and data management

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

Legal Requirements

We may disclose your information when required by law, including:

• In response to subpoenas, court orders, or legal process
• To comply with employment law requirements and government agency requests
• To protect our rights, property, or safety
• To investigate potential violations of our terms of service

Professional Standards

As an HR consulting practice, we may share information with:

• Federal or state labor departments when required by law
• EEOC or similar agencies in response to legitimate requests
• Other HR professionals with your explicit consent
• Regulatory bodies as required by professional standards

Data Retention

We retain your personal information for a minimum of seven (7) years from the date of service completion, or longer if required by:

• Federal and state employment law regulations
• Professional HR standards
• Legal obligations
• Legitimate business purposes

After the retention period expires, we securely destroy or anonymize your information in accordance with professional standards and data protection best practices.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Secure, encrypted communications
• Password-protected systems
• Restricted access to personal information on a need-to-know basis
• Regular security diagnostics
• Secure client portal for document uploads
• Physical security of our office premises
• Employee training on data protection and confidentiality

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Your Privacy Rights

You may contact us to:

• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of your information (subject to legal and professional obligations)
• Object to certain processing activities
• Withdraw consent for certain uses of your information

To exercise these rights, contact us at:

We will respond to your request within a reasonable timeframe. We may require verification of your identity before processing your request.

Employee Information Protection

We recognize the sensitive nature of employee information that may be shared with us as part of our consulting services. We maintain strict protocols to:

• Limit access to employee data to only those who need it to perform services
• Protect employee privacy in accordance with applicable employment laws
• Handle sensitive information (such as medical information, discrimination complaints, or disciplinary records) with additional care
• Ensure compliance with state and federal employee privacy regulations

Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

Third-Party Websites

Our website may contain links to third-party websites, including SHRM resources, government agencies, and other HR-related sites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Google Analytics

We use Google Analytics to understand how visitors use our website. Google Analytics collects information anonymously and reports website trends without identifying individual visitors. Google Analytics uses cookies and may collect:

• Your IP address
• The pages you visit
• Time spent on our website
• How you arrived at our website

You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on, available at: https://tools.google.com/dlpage/gaoptout

Client Portal Security

Our secure client portal uses industry-standard encryption and security measures to protect documents and information you upload. When accessing the portal, you should:

• Maintain confidentiality of your login credentials
• Use secure networks when accessing sensitive information
• Log out after each session
• Report any suspicious activity immediately

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. We will post the updated policy on this page with a new "Last Updated" date.

For material changes, we will provide prominent notice on our website or contact you directly. Your continued use of our services after changes become effective constitutes acceptance of the revised policy.

Professional Obligations

As an HR consulting practice, we are subject to professional standards and ethical obligations, including:

• SHRM Code of Ethics
• Federal and state employment law requirements
• Professional confidentiality standards
• Data protection regulations

These professional obligations may supersede certain provisions of this Privacy Policy where required by law or professional standards.

Questions and Complaints

If you have questions, concerns, or complaints about this Privacy Policy or our privacy practices, please contact us at:

We will investigate and attempt to resolve complaints and disputes in a timely manner.